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Table of Contents

• Office Supplies
• Clinical Supplies
• Key to success!
• Important reminder!
• Resource links

 

 

 

 

 

 

 

Office Supplies

Office supplies can be considered a variable expense for our intents and purposes.  Supplies are just dispensable materials required to operate your business ie. tissue, paper towels, file folders, etc. Do not spend an excess amount of time trying to save pennies on supplies; you have better things to do with your time. 

You will need most of the items listed below.  Some can easily be found online at Sycom while others will have to be ordered from their catalog.  Just request one be mailed to you.

• Shelving system for patient charts
• End-tab folders with fasteners for patient charts
• Alphabetizing Stickers for patient charts
• Appointment book (if not using computer and scheduling software)
• Appointment cards
• Receipt book (if not using POS software)
• HCFA forms for billing (if doing your own billing)

Other items you can find at Sycom.

• Literature rack (for magazines in lobby)
• Business checks
• Mailing labels

Other standard office supplies such as paper clips, staples, Kleenex, post-its, etc. can be found online at standard office supply stores.

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Clinical Supplies

Using professional education tools is recommended and can help build better rapport with your patients. Find your tools at http://www.Anatomical.com 

Order the Physical Therapy Products Magazine for great prices on supplies such as treatment tables, theraball, etc. http://www.novicom.com/PTP_ReadyReference/PT.PRODUCTS2.HTM

• Meyer Distributing
• I-rep

If you want to offer supplies to your patients but do not want to spend a lot of money on inventory visit the TherapyZone

 

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Key to Success!

You need supplies to operate, however, they play little importance in contributing to your bottom line--a business generating reputation. If you have a poor supply management system, however, it can hurt your operations and reputation. So follow these steps for success:

• Supply ordering should be the responsibility of one person.
• Do not spend a lot of time trying to save pennies on products.
• Choose a supply vendor that is convenient and offers quick delivery!  If they make the ordering easy, you save time! And if they offer quick delivery they will get you out of binds!  It's well worth it to pay a few dollars more.
• Make a list of needed supplies broken down by "clinical" and "office"
• Early on calculate an average dollar figure of monthly supply costs.
• Prioritize the list according to immediate need
• Don't use too many different vendors (think convenience and simplicity)
• Online ordering is best, if possible
• Keep a vendor contact list along with the supplies associated with that vendor
• Keep list on Quickbooks, or on an excel file
• Install a procedure which will allow any staff member to place an order (e.g. use purchase orders)
• Make sure all your staff know of this list and how to order when needed

 

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Important Reminder!

Set-up an easy supply inventory and ordering system so you are never caught empty handed!

 

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Resource Links

• Online vendors of standard office supplies include:

  1. http://www.reliable.com/reliable/home.html
  2. http://www.staples.com/
  3. http://www.officedepot.com/index.do

  Reliable has good office supplies at a better price than Staples or Office Depot, just go to http://www.reliable.com/reliable/home.html.

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